FAQ Promotion procedures

Promotion at the Charité

1 Registration

From the first of November 2017, PhD registration at the Charité is possible as the new promotion regulations have come into power. Requirements are detailed at the website of the Charité promotion office (advanced track for all our cohort PhD students). In brief: next to the thesis, students need to gather 30 ECTS points by attending seminars, workshops, courses etc. The curriculum is divided into 4 different categories, the requirements for each of those can be found on the website of the promotion office. We keep you posted of new seminars, workshops, courses and conferences so please check our homepage regularly!

In order to start your promotion at the Charité, you have to register your promotion as soon as possible at the promotion office (Campus Virchow-Klinikum, Promotionsbüro, Augustenburger Platz 1) of the Charité. More information can be found here. For this, you need to fill the registration form  together with your doctoral supervisor. Other promotion trajectories (Dr.rer.nat.) within BIOQIC are for mathematics at the TU  and for chemistry at the FU, please scroll down for links to the TU and FU websites. TU and FU students also need to register and enroll as soon as possible. Please send your acknowledged PhD agreement to the BIOQIC coordination office (judith.bergs@charite.de).


2 Matriculation

After succesful registration, you also need to register as a doctoral student at Charité. This will give you many advantages such as student discounts and a public transport ticket.

If you are from abroad

Non-German EU and in some cases non-EU certificates don’t have to be recognized anymore by the ‘Konferenz der Kultusminister der Länder in der BRD’ when they are listed in the ‘anabin’ database of foreign certificates (http://anabin.kmk.org/anabin.html). Be aware, however, that you need to provide a print-out of the database with your promotion registration. If you are from outside the EU, you need to show also your residence permit where it is stated that you are in Germany for the purpose of promotion (‘Aufenthaltstitel mit Promotionszweck’). More information about the recognition of foreign certificates at Charité can be found here.

Please note: Degrees and qualifications attained in English do not have to be translated for the matriculation. For all other languages a (certified) translation of the Bachelor AND Master certificates must be submitted.


3 Your doctoral studies

After registration and matriculation, you can start with your research. Next to your research, you need to follow courses and attend scientific conferences. With the attendance, you will gain ECTS credits that you need for opening the promotion procedure. In principle, 30 hours of study/attendance will yield 1 ECTS. For conferences, one day corresponds to 0,3 ECTS. The Charité  rules for ECTS acknowledgement can be found here. Please submit a list with your attended courses and workshops to the coordination office (judith.bergs@charite.de) and update regularly. The coordination office keeps track of your ECTS and will hand you a certificate when ready to open the promotion procedure.


The aim of BIOQIC, for each PhD student, is three publications; if possible, first-authorship is encouraged. However, BIOQIC’s unique characteristic is the cooperation between different fields of research and between different researchers. Therefore, co-authorships by students are also highly encouraged. Please regard the Charité promotion rules: for a PhD or MD/PhD degree, you need

  • at least one original publication as the sole (so no shared first authorship) lead author in an international “peer-reviewed” journal (please check Charité rules on “Top Journals”)


  • three original publications, with at least one as lead author, in a “peer-reviewed” journal

Please check the Charité regulations on publications during your promotion.


4 Preparation of your PhD thesis (dissertation)

BIOQIC students are expected to write a thesis based on at least one publication.

Please note that shared first authorship is only possible on approval by the ‘Promotionskommission’. Please note the information on the Charité website.

Click here for the Charité regulations on doctorate by publication.


In summary, the following rules apply to a publication dissertation:

  • Firmly bound (no ring binding)
  • Cover page (with dissertation title in German and English, each with a maximum of 160 characters including spaces)

Binding template

  • Table of contents
  • A self-written abstract (max. 3,000 characters including spaces, each in German and English)
  • Mantle text: 5,000-10,000 words, no more than 40 references, with the following points:
    • Presentation of the state of research
    • In-depth description of the methodology, the main new results that result from it, resulting clinical applications, further scientific questions, detailed list of your own achievements
    • In the bibliography please indicate – regardless of the citation method used – all authors
  • Statutory Declaration: an affirmation in lieu of an oath by you as a doctoral candidate that no sources and resources other than those specified have been used, the Charité’s articles of association to ensure good scientific practice, and the guidelines of the International Committee of Medical Journal Editors (ICMJE) Authorship have been observed, as well as a detailed written explanation of the type and scope of participation in the processing of the research topic and in the preparation of the publication (s)

Binding template for declaration of own contribution:  publication or Top Journal

  • Extract from the Journal Summary List [Intranet of the Charité] (ISI Web of KnowledgeSM). Please only use the link from the Charité website. Please mark the appropriate magazine!
  • Printed copy (s) of the selected publication (s)
  • CV (with your signature)
  • Complete list of publications
  • Acknowledgment

PLEASE NOTE: you have to use the correct citations and insert citations under all figures in your PhD thesis, even if they are taken or adapted from a paper you published already. This is to prevent plagiarism or self-plagiarism. We refer to the rules of Good Scientific Practice. Click the links below to read the rules on use of citations in your Charité PhD thesis:





(Translated from the German version on the Charité Promotion Website, in case of incompleteness, inconsistancies, or typos, we refer to the original website of the Charité Promotion Office).


5 Opening the promotion procedure (Initiation of the doctoral examination procedure)

Once you have completed your doctoral degree paper(s) and the compulsory study courses (30 ECTS), you can apply for initiation of your doctoral examination procedure at the Office for Doctoral Studies. You can find the guidelines here. The assessment of your dissertation will now be initiated.


6 Dissertation assessment, oral examination and publication

Your paper will usually be assessed by two assessors. You will find information on the grading scale and assessment criteria here.

After receipt of the assessments by the Office for Doctoral Studies you can complete the oral doctoral degree examination in two individual examinations or in form of a disputation before an Examination Board. For additional information click here.

Publication of the dissertation gives the scientific community access to your thesis.

The doctoral degree is conferred with the award of the doctoral degree (PhD or MD/PhD) certificate. Thus, you have completed your doctoral degree. Please note: your field of research will not be provided on the certificate.


The promotion procedures for BIOQIC students are directly based on the regulations of the Charité. In cases of incompleteness, inconsistancies, or typos, we refer to the official Charité website.



Promotion at the TU

If your supervisor is working at the TU. In principle, the procedure is similar to that of the Charité but you will obtain a Dr. rer. nat. title. You have to register your promotion.

You can find all information about the promotion procedure at the TU on their website.


Promotion at the FU

Dr. rer. nat. or PhD title is possible if your supervisor is working at the FU. Click here for more information about the promotion procedure at the FU Berlin.



FAQ What to do in case of conflict

We do our best to ensure high quality education and supervision of our PhD students. Should a conflict arise during the PhD project, the first step is to contact the coordinator (judith.bergs@charite.de) or the spokesperson (ingolf.sack@charite.de) of BIOQIC. BIOQIC will then try to solve the conflict by intermediating. In case of persistent conflict, you can contact the ombudspersons of the Charité. These ombudspersons act as contact persons and mediators for doctoral candidates and supervisors in case of conflicts that threaten the successful completion of a doctoral project. The ombudspersons have the obligation to deal in a strictly confidential manner with the cases submitted to them.

Psychological counceling at Charité

  • Having trouble coping with the demands of your studies?
  • Are your studies having a negative effect on your physical well being or vice versa?
  • Are you afraid you might not accomplish your academic goals?
  • Are you questioning your career decisions?
  • Do you feel lost inside the Charité University System?
  • Do you suffer from exam anxiety?

If you need psychological counceling, MediCoach is there for you at Charité. Please find more information on the website.

FAQ German language courses

Since our BIOQIC group is very international, some of you expressed your interest in taking German courses. Unfortunately, the Charité does not offer basic German courses, but there are several other possibilities and BIOQIC can reimburse the costs up to a maximum of 300 euros.

Please check out the following institutes if you are interested in taking German courses:


In walking distance of the Charité Campus Mitte:

Humboldt-Institut: http://www.humboldt-institut.org/deutschkurse-in/berlin-mitte/

Did-Institut: http://www.did.de/index.php5?id=berlin&L=1


As an employee of the Charité, you are registered as a HU employee and you can participate in their German courses offered by their language center. The prices are reasonable. Humboldt University: https://www.sprachenzentrum.hu-berlin.de/de

Other options you can find below. The VHS, Volkshochschule, is usually pretty cheap and is designed for people with different educational backgrounds.



FAQ Interview round

There is no guarantee that your preferred PhD project will be allocated to you. However, we seek to assign all successful candidates to their best matching project based on their qualifications, presentations and discussions with the PIs during the assessment days.

Yes. After commence of BIOQIC in April 2017, MD projects can be arranged with the BIOQIC PI’s.

FAQ Interview round

The first BIOQIC assessment center took place on February 20/21 2017 in Berlin at Charité Campus Mitte. The next one is scheduled for January 30, 2020.

If you have your own funding and would like to be part of BIOQIC, you can send an application to: bioqic@charite.de

FAQ Funding

BIOQIC provides 15 PhD positions (TV-L 13, 65%). These are funded positions, meaning that accepted candidates receive funding by the Graduiertenkolleg. Furthermore, the BIOQIC program does not charge any tuition. However, candidates can also apply for the program if they already have funding, but seek to be accepted to the program.

FAQ Eligibility

You are eligible to apply for a PhD position if you have prior research experience documented by a finished dissertation (MD or Dr. med. with at least one first authorship or final grade Summa cum laude).